Agency Information Collection Activities: DHS OIG Audit of FEMA's Assistance to Firefighters Grant Program, DHS Form 530, DHS Form 531, DHS Form 532, 75825-75826 [2014-29775]

Agencies

• DEPARTMENT OF HOMELAND SECURITY

[Federal Register Volume 79, Number 244 (Friday, December 19, 2014)]
[Notices]
[Pages 75825-75826]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-29775]


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DEPARTMENT OF HOMELAND SECURITY


Agency Information Collection Activities: DHS OIG Audit of FEMA's 
Assistance to Firefighters Grant Program, DHS Form 530, DHS Form 531, 
DHS Form 532

AGENCY: Office of Inspector General, Office of Audits, DHS.

ACTION: 30-Day Notice and request for comments; New Collection, 1601-
NEW.

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SUMMARY: The Department of Homeland Security, Office of Inspector 
General, Office of Audits, will submit the following Information 
Collection Request (ICR) to the Office of Management and Budget (OMB) 
for review and clearance in accordance with the Paperwork Reduction Act 
of 1995 (Pub. L. 104-13, 44 U.S.C. Chapter 35). DHS previously 
published this information collection request (ICR) in the Federal 
Register on Thursday, October 2, 2014 at 79 FR 59500 for a 60-day 
public comment period. No comments were received by DHS. The purpose of 
this notice is to allow additional 30-days for public comments.

DATES: Comments are encouraged and will be accepted until January 20, 
2015. This process is conducted in accordance with 5 CFR 1320.1

ADDRESSES: Interested persons are invited to submit written comments on 
the proposed information collection to the Office of Information and 
Regulatory Affairs, Office of Management and Budget. Comments should be 
addressed to OMB Desk Officer, Department of Homeland Security and sent 
via electronic mail to oira_submission@omb.eop.gov or faxed to (202) 
395-5806.

SUPPLEMENTARY INFORMATION: This information collection is mandatory for 
grantees selected in a random sample of fiscal year 2010 to fiscal year 
2012 Assistance to Firefighter (AFG) grants and Staffing for Adequate 
Fire and Emergency Response (SAFER) grants.
    The Department of Homeland Security's (DHS) Office of Inspector 
General (OIG) is conducting an audit to determine whether the Federal 
Emergency Management Agency's (FEMA) oversight and monitoring of 
Assistance to Firefighter Grant Program recipients ensures that 
grantees comply with grant requirements and guidance precluding waste, 
fraud, and abuse of grant funds. The DHS OIG will use the data 
collected to determine whether FEMA's current monitoring and grant 
management efforts comply with Federal regulations, as well as FEMA's 
Assistance to Firefighter Grant Program requirements. The DHS OIG will 
make recommendations to FEMA to address any programmatic challenges 
identified during the audit.
    The Inspector General Act of 1978, as amended, stipulates that 
Inspectors General conduct and supervise audits to provide a means for 
keeping the head of the establishment and the Congress fully and 
currently informed about problems and deficiencies relating to the 
administration of such programs and operations and the necessity for 
and progress of corrective action. In addition, as such, they have 
access to all records, reports, audits, reviews, documents, papers, 
recommendations,

[[Page 75826]]

or other material that relate to programs and operations with respect 
to which that Inspector General has responsibilities under this Act.
    Additionally, financial and programmatic monitoring requirements 
are set forth in 44 CFR part 13, Uniform Administrative Requirements 
for Grants and Cooperative Agreements to State and Local Government or 
2 CFR part 215, Uniform Administrative Requirements for Grants and 
Agreements with Institutions of Higher Education, Hospitals, and Other 
Non-Profit Organizations. Per FEMA grant guidance and grant award 
letters, grant recipients are required to conform to either 44 CFR part 
13 or 2 CFR part 215. Both regulations stipulate that records must be 
retained for three years after submission of the final expenditure 
report for the grant.
    Finally, both 44 CFR 13.43 and 2 CFR 215.53 provide the Inspector 
General the right of timely and unrestricted access to any records of 
recipients that are pertinent to the awards, in order to make audits, 
examinations, excerpts, transcripts and copies of such documents. The 
collection information will be used by the DHS OIG to conduct an audit 
of FEMA's oversight and management of the Assistance to Firefighters 
Grant Program--specifically the Assistance to Firefighters (AFG) and 
Staffing for Adequate Fire and Emergency Response (SAFER) sub-programs. 
This information will be used to respond to the audit's objective, 
which is to determine the extent to which Assistance to Firefighter 
grant recipients comply with grant requirements and guidance precluding 
waste, fraud, and abuse of grant funds.
    The information will be requested in an email sent to each 
grantee's point of contact information in FEMA's eGrant database. DHS 
Forms 530, 531, and 532 detail the information being collected from 
each grantee. Each attachment is specific to the type of grant awarded. 
The email will have one attachment specific to the grant awarded.
    A cover email (Grantee Email from OIG) provides guidance for 
submitting the requested information.
    Once the information is collected from the grantee, the DHS OIG 
will analyze this information based on established criteria to 
determine if grantees complied with these criteria to preclude waste, 
fraud, and abuse of grant funds. The information will also be used to 
determine if FEMA provided adequate oversight and monitoring of these 
grant programs.
    This results of this analysis will be presented in two audit 
reports--one for AFG grants and one for SAFER grants. These reports 
will include recommendations to FEMA based on the results of the 
analysis.
    The preferred submission method for collection of this information 
will be via electronic mail. However, regular mail options for hard 
copies or scanned copies on electronic media will be available should 
the grantee not have access to the internet.
    An email will be sent to the grantee with the appropriate form for 
the type of grant attached. The email (Grantee Email from OIG) provides 
guidance to the grantee on how to respond to this request.
    A specific form will be sent for each the three types of grants in 
the sample--AFG (DHS Form 532), SAFER Hiring (DHS Form 530), or SAFER 
Recruitment and Retention (DHS Form 531). Each form has questions and 
document requests specific to that type of grant.
    Each form requests documents that may be available on the internet. 
If information is available on the internet (for example, grantee 
procurement policies) and the grantee provides this location of this 
information, the DHS OIG will download this information from the Web 
site.
    The burden has been reduced on the grantee because the DHS OIG is 
only requesting information the grantee is required to retain and does 
not normally submit to FEMA including items such as invoices for items/
services purchased, written procurement policies and proof of payment 
to vendors for items/services purchased.
    Grantees are required to maintain grant records for three years 
after the submission of their final expenditure report. It is estimated 
that no more than 28 respondents (five percent) will mail their records 
to the DHS Office of Inspector General. The cost to mail a five pound 
box of records to the Office of Inspector General's Denver Field Office 
using the United States Postal Service's Standard Post is $14.33. The 
estimated total annual cost burden is $401.24. The Office of Management 
and Budget is particularly interested in comments which:
    1. Evaluate whether the proposed collection of information is 
necessary for the proper performance of the functions of the agency, 
including whether the information will have practical utility;
    2. Evaluate the accuracy of the agency's estimate of the burden of 
the proposed collection of information, including the validity of the 
methodology and assumptions used;
    3. Enhance the quality, utility, and clarity of the information to 
be collected; and
    4. Minimize the burden of the collection of information on those 
who are to respond, including through the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g., permitting electronic 
submissions of responses.

Analysis

    Agency: Office of Inspector General, Office of Audits, DHS.
    Title: DHS OIG Audit of FEMA's Assistance to Firefighters Grant 
Program.
    OMB Number: 1601--NEW.
    Frequency: State, Local, or Tribal Government.
    Affected Public: State, Local, or Tribal Government.
    Number of Respondents: 556.
    Estimated Time per Respondent: 2 hours.
    Total Burden Hours: 1112.
    Estimated Annual Cost: $401.24.

    Dated: December 10, 2104.
Carlene C. Ileto,
Executive Director, Enterprise Business Management Office.
[FR Doc. 2014-29775 Filed 12-18-14; 8:45 am]
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