Privacy Act of 1974; System of Records, 19590-19592 [2014-07910]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 79, Number 68 (Wednesday, April 9, 2014)]
[Notices]
[Pages 19590-19592]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-07910]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2014-0009]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice, F036 AF PC M, entitled ``Officer Promotion and 
Appointment'' in its existing inventory of records systems subject to 
the Privacy Act of 1974, as amended. This system will be used to ensure 
completeness, legality, and processing of the timeliness actions 
required for promotion or to delay or disqualify the officer's 
promotion; and to remove individual's name from the promotion list.

DATES: Comments will be accepted on or before May 9, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(571) 256-2515.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on March 28, 2014, 
to the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB)

[[Page 19591]]

pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: April 4, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC M

System name:
    Officer Promotion and Appointment (June 11, 1997, 62 FR 31793).

Changes:
System identifier:
    Delete entry and replace with ``F036 AFPC S.''

System name:
    Delete entry and replace with ``Officer Promotion Propriety 
Actions.''

System location:
    Delete entry and replace with ``Headquarters, Air Force Personnel 
Center, Directorate of Personnel Services, Officer Promotion 
Management, 550 C Street West, Suite 8, Randolph Air Force Base, TX 
78150-6001.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center, DISA Ogden, Building 891, Hill AFB, UT 84056-5824.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force active duty officers 
selected/nonselected for active duty promotion; officers projected as 
eligible for promotion.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
Department of Defense Identification Number (DoD ID Number), source of 
commission, date of Regular Air Force acceptance, date of birth, 
promotion, category (line, medical corps, etc.), temporary grade 
history, dates of rank, any commissioned service dates; removal actions 
and delaying actions.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; 10 U.S.C. 36, Promotion, Separation and Involuntary 
Retirement of Officers on the Active Duty List; Department of Defense 
Instruction 1320.14, Commissioned Officer Promotion Program; Air Force 
Policy Directive 36-25, Military Promotion and Demotion; Air Force 
Instruction 36-2501, Officer Promotions and Selective Continuation; and 
E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To ensure completeness, legality, 
and processing the timeliness of actions required for promotion or to 
delay a promotion or disqualify the officer's promotion; and to remove 
individual's name from the promotion list.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses published at the beginning of the Air 
Force's compilation of systems of records notices may apply to this 
system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name, SSN and/or DoD 
ID number.''

Safeguards:
    Delete entry and replace with ``Records are accessed by the 
custodian of the record system and by person(s) responsible for 
servicing the record system in the performance of their official duties 
that are properly screened and cleared for need-to-know. Records are 
stored electronically and/or in locked cabinets or rooms. Electronic 
media is accessed by a Common Access Card (CAC). Access to the building 
is controlled by Security Access Badge.''

Retention and disposal:
    Delete entry and replace with ``Paper records are destroyed five 
years after case is closed. Electronic records are destroyed when 
agency determines they are superseded, obsolete, or no longer needed 
for administrative, legal, audit, or other operational purposes. Paper 
records are destroyed by tearing into pieces, shredding, pulping, 
macerating, or burning. Electronic records are destroyed by erasing, 
deleting, or overwriting.''

System manager(s) and address:
    Delete entry and replace with ``Assistant Deputy Chief of Staff/
Manpower and Personnel, 550 C Street West, Randolph Air Force Base, TX 
78150-6001.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center, DISA Ogden, Building 891, Hill AFB, UT 84056-5824.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the system manager or visit agency 
officials at the respective system location.
    Headquarters, Air Force Personnel Center, Directorate of Personnel 
Services, Officer Promotion Management, 550 C Street West, Suite 8, 
Randolph Air Force Base, TX 78150-6001.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center, DISA Ogden, Building 891, Hill AFB, UT 84056-5824.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to the system manager or to agency officials at the 
respective system location.
    Headquarters, Air Force Personnel Center, Directorate of Personnel 
Services, Officer Promotion Management, 550 C Street West, Suite 8, 
Randolph Air Force Base, TX 78150-6001.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center, DISA Ogden, Building 891, Hill AFB, UT 84056-5824.

[[Page 19592]]

    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, contesting contents, and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Air Force 
Privacy Program; 32 CFR part 806b; or may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``Data is extracted from the 
Headquarters Air Force Master Personnel File; Headquarters Air Force 
and major command officer selection folders; special orders; oath of 
office signed by the individual; memorandums from the Secretary of the 
Air Force Board for Correction of Military Records; selection board 
reports; and official correspondence submitted by the individual.''
* * * * *
[FR Doc. 2014-07910 Filed 4-8-14; 8:45 am]
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