Privacy Act; System of Records: Records of the Bureau of Public Affairs, 70343-70344 [2010-28990]
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Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices
Remote access to the Department of
State network from non-Department
owned systems is authorized only
through a Department-approved access
program. Remote access to the network
is configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements, which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
When it is determined that a user no
longer needs access, the user account is
disabled.
RETENTION AND DISPOSAL:
Records are retired or destroyed in
accordance with published records
disposition schedules of the Department
of State and as approved by the National
Archives and Records Administration
(NARA). More specific information may
be obtained by writing the Director,
Office of Information Programs and
Services, Department of State, SA–2,
515 22nd Street, NW., Washington, DC
20522–8001.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Civil Rights, Room
7428, Department of State, 2201 C
Street, NW., Washington, DC 20520.
mstockstill on DSKH9S0YB1PROD with NOTICES
NOTIFICATION PROCEDURES:
Individuals who have cause to believe
that the Office of Civil Rights might
have records pertaining to them should
write to the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street, NW., Washington, DC 20522–
8001. The individual must specify that
he/she wishes the records of the Office
of Civil Rights to be checked. At a
minimum, the individual must include:
Name; date and place of birth; current
mailing address and zip code; signature;
the approximate date upon which the
VerDate Mar<15>2010
16:21 Nov 16, 2010
Jkt 223001
individual filed a formal or informal
complaint alleging discrimination or
requested other services from the Office
of Civil Rights.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to
themselves should write to the Director,
Office of Information Programs and
Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
The individual; supervisors of the
individual; EEO counselors; EEO
personnel; and other employees or
individuals having knowledge of the
facts involved in the complaint.
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF
THE ACT:
Certain records contained within this
system of records are exempted from 5
U.S.C. 552a(k)(5). See 22 CFR 171.36.
[FR Doc. 2010–28989 Filed 11–16–10; 8:45 am]
BILLING CODE 4710–24–P
[Public Notice: 7229]
Privacy Act; System of Records:
Records of the Bureau of Public Affairs
Notice is hereby given that
the Department of State proposes to
amend an existing system of records,
Records of the Bureau of Public Affairs,
State–22, pursuant to the provisions of
the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management
and Budget Circular No. A–130,
Appendix I. The Department’s report
was filed with the Office of Management
and Budget on October 20, 2010.
It is proposed that the current system
will retain the name ‘‘Records of the
Bureau of Public Affairs.’’ It is also
proposed that the amended system
description will include revisions/
additions to the following sections:
System location; Categories of records;
Routine uses; and Storage, Safeguards
and Retrievability as well as other
administrative updates. The following
sections have been added to the system
of records, Records of the Bureau of
Public Affairs, State–22, to ensure
Privacy Act of 1974 compliance:
Purpose and Disclosure to Consumer
Reporting Agencies.
Any persons interested in
commenting on the amended system of
records may do so by submitting
comments in writing to the Director,
Office of Information Programs and
SUMMARY:
Frm 00145
Fmt 4703
Services, A/GIS/IPS, Department of
State, SA–2, 515 22nd Street,
Washington, DC 20522–8001. This
system of records will be effective 40
days from the date of publication,
unless we receive comments that will
result in a contrary determination.
The amended system description,
‘‘Records of the Bureau of Public Affairs,
State–22,’’ will read as set forth below.
Dated: October 20, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations,
Bureau of Administration, U.S. Department
of State.
State–22
SYSTEM NAME:
Records of the Bureau of Public
Affairs.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 2201 C Street,
NW., Rm 2214 Washington, DC 20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DEPARTMENT OF STATE
PO 00000
70343
Sfmt 4703
Media representatives who request
interviews with the Secretary of State
and/or Department principals;
individuals who apply to accompany
the Secretary of State on official travel;
individuals who request building passes
for access to the Department;
individuals who request information
from a press officer concerning an
issue(s) or information about the
Department and its policies; individuals
who are on the mailing list for the
Secretary’s speeches; individuals who
invite the Secretary or Department
principals to accept a speaking
engagement or attend a function;
representatives of nongovernmental
organizations throughout the United
States; state and local government
officials; and Department employees
who have asked the Bureau of Public
Affairs to place articles about their
achievements in their hometown
newspapers.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains contact
information for individuals who are
involved in the operations of the Bureau
of Public Affairs; travel records,
assignments, biographies, speaking
engagements, interviews and
communications of Department
Secretaries, principals and members of
the media; records relating to requests
for access to Department facilities; press
releases; names of local media
organizations; information on
Department employees who asked the
E:\FR\FM\17NON1.SGM
17NON1
70344
Federal Register / Vol. 75, No. 221 / Wednesday, November 17, 2010 / Notices
Bureau of Public Affairs to publish
information/articles about them; and
invitations sent to the Secretary and
Department principals to include the
name/organization of the requester,
internal control number, assigned action
office and status.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of
Executive agencies); 22 U.S.C. 2651a
(Organization of the Department of
State); and 22 U.S.C. 3921 (Management
of the Service/Secretary of State).
PURPOSE(S):
The purpose of soliciting this
information is to enable the Bureau of
Public Affairs to establish and maintain
contact with the media, members of
civil society organizations and the
general public and circulate information
to specific individuals or groups based
on self-identified regional and policy
interests.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The records in this system may be
disclosed to contact members of the
media to inform them of events, travel
opportunities, and status of building
access requests; respond to media
representatives’ and general public
inquiries on various topics; and prepare
briefing materials for interviewees.
The information may be made
available as a routine use to other U.S.
Government agencies and the White
House for purposes of planning and
coordinating public engagement
activities.
The Department of State periodically
publishes in the Federal Register its
standard routine uses that apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to Records of the
Bureau of Public Affairs, State–22.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
STORAGE:
Electronic, hardcopy.
mstockstill on DSKH9S0YB1PROD with NOTICES
RETENTION AND DISPOSAL:
Records are retired in accordance
with published Department of State
Records Disposition Schedules as
approved by the National Archives and
Records Administration (NARA). More
specific information may be obtained by
writing the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street, NW., Washington, DC 20522–
8001.
SYSTEM MANAGER AND ADDRESS:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
By individual name.
SAFEGUARDS:
All users are given cyber security
awareness training, including the
procedures for handling Sensitive but
Unclassified information including
16:21 Nov 16, 2010
Deputy Assistant Secretary, Bureau of
Public Affairs, Room 6800, Department
of State, 2201 C Street NW.,
Washington, DC 20520.
NOTIFICATION PROCEDURES:
RETRIEVABILITY:
VerDate Mar<15>2010
personally identifiable information.
Annual refresher training is mandatory.
Before being granted access to Records
of the Bureau of Public Affairs, a user
must first be granted access to the
Department of State computer system.
Remote access to the Department of
State network from non-Department
owned systems is authorized only
through a Department approved access
program. Remote access to the network
is configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements, which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage.
When it is determined that a user no
longer needs access, the user account is
disabled.
Jkt 223001
Individuals who have reason to
believe that the Bureau of Public Affairs
has records pertaining to them should
write to the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street, NW., Washington, DC 20522–
8001.
PO 00000
Frm 00146
Fmt 4703
Sfmt 4703
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to them
should write to the Director, Office of
Information Programs and Services
(address above).
CONTESTING RECORD PROCEDURES:
See above.
RECORD SOURCE CATEGORIES:
These records contain information
obtained directly from the individual
who is the subject of these records, the
agency or organization that the
individual represents, published
directories and/or other bureaus in the
Department.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. 2010–28990 Filed 11–16–10; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF STATE
[Public Notice: 7227]
Bureau of Political-Military Affairs:
Directorate of Defense Trade Controls;
Notifications to the Congress of
Proposed Commercial Export Licenses
Notice is hereby given that
the Department of State has forwarded
the attached Notifications of Proposed
Export Licenses to the Congress on the
dates indicated on the attachments
pursuant to sections 36(c) and 36(d) and
in compliance with section 36(f) of the
Arms Export Control Act (22 U.S.C.
2776).
SUMMARY:
Effective Date: As shown on each
of the 15 letters.
FOR FURTHER INFORMATION CONTACT: Mr.
Robert S. Kovac, Managing Director,
Directorate of Defense Trade Controls,
Bureau of Political-Military Affairs,
Department of State (202) 663–2861.
SUPPLEMENTARY INFORMATION: Section
36(f) of the Arms Export Control Act
mandates that notifications to the
Congress pursuant to sections 36(c) and
36(d) must be published in the Federal
Register when they are transmitted to
Congress or as soon thereafter as
practicable.
DATES:
October 6, 2010 (Transmittal No. DDTC 09–
103.)
Hon. Nancy Pelosi, Speaker of the House of
Representatives.
Dear Madam Speaker: Pursuant to Section
36(c) of the Arms Export Control Act, I am
transmitting, herewith, certification of a
proposed amendment to a manufacturing
license agreement for the export of defense
articles, including technical data, and
E:\FR\FM\17NON1.SGM
17NON1
]]>Agencies
[Federal Register Volume 75, Number 221 (Wednesday, November 17, 2010)]
[Notices]
[Pages 70343-70344]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2010-28990]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice: 7229]
Privacy Act; System of Records: Records of the Bureau of Public
Affairs
SUMMARY: Notice is hereby given that the Department of State proposes
to amend an existing system of records, Records of the Bureau of Public
Affairs, State-22, pursuant to the provisions of the Privacy Act of
1974, as amended (5 U.S.C. 552a) and Office of Management and Budget
Circular No. A-130, Appendix I. The Department's report was filed with
the Office of Management and Budget on October 20, 2010.
It is proposed that the current system will retain the name
``Records of the Bureau of Public Affairs.'' It is also proposed that
the amended system description will include revisions/additions to the
following sections: System location; Categories of records; Routine
uses; and Storage, Safeguards and Retrievability as well as other
administrative updates. The following sections have been added to the
system of records, Records of the Bureau of Public Affairs, State-22,
to ensure Privacy Act of 1974 compliance: Purpose and Disclosure to
Consumer Reporting Agencies.
Any persons interested in commenting on the amended system of
records may do so by submitting comments in writing to the Director,
Office of Information Programs and Services, A/GIS/IPS, Department of
State, SA-2, 515 22nd Street, Washington, DC 20522-8001. This system of
records will be effective 40 days from the date of publication, unless
we receive comments that will result in a contrary determination.
The amended system description, ``Records of the Bureau of Public
Affairs, State-22,'' will read as set forth below.
Dated: October 20, 2010.
Steven J. Rodriguez,
Deputy Assistant Secretary of Operations, Bureau of Administration,
U.S. Department of State.
State-22
SYSTEM NAME:
Records of the Bureau of Public Affairs.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 2201 C Street, NW., Rm 2214 Washington, DC
20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Media representatives who request interviews with the Secretary of
State and/or Department principals; individuals who apply to accompany
the Secretary of State on official travel; individuals who request
building passes for access to the Department; individuals who request
information from a press officer concerning an issue(s) or information
about the Department and its policies; individuals who are on the
mailing list for the Secretary's speeches; individuals who invite the
Secretary or Department principals to accept a speaking engagement or
attend a function; representatives of nongovernmental organizations
throughout the United States; state and local government officials; and
Department employees who have asked the Bureau of Public Affairs to
place articles about their achievements in their hometown newspapers.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains contact information for individuals who are
involved in the operations of the Bureau of Public Affairs; travel
records, assignments, biographies, speaking engagements, interviews and
communications of Department Secretaries, principals and members of the
media; records relating to requests for access to Department
facilities; press releases; names of local media organizations;
information on Department employees who asked the
[[Page 70344]]
Bureau of Public Affairs to publish information/articles about them;
and invitations sent to the Secretary and Department principals to
include the name/organization of the requester, internal control
number, assigned action office and status.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 (Management of Executive agencies); 22 U.S.C. 2651a
(Organization of the Department of State); and 22 U.S.C. 3921
(Management of the Service/Secretary of State).
PURPOSE(S):
The purpose of soliciting this information is to enable the Bureau
of Public Affairs to establish and maintain contact with the media,
members of civil society organizations and the general public and
circulate information to specific individuals or groups based on self-
identified regional and policy interests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The records in this system may be disclosed to contact members of
the media to inform them of events, travel opportunities, and status of
building access requests; respond to media representatives' and general
public inquiries on various topics; and prepare briefing materials for
interviewees.
The information may be made available as a routine use to other
U.S. Government agencies and the White House for purposes of planning
and coordinating public engagement activities.
The Department of State periodically publishes in the Federal
Register its standard routine uses that apply to all of its Privacy Act
systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to Records of the Bureau
of Public Affairs, State-22.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic, hardcopy.
RETRIEVABILITY:
By individual name.
SAFEGUARDS:
All users are given cyber security awareness training, including
the procedures for handling Sensitive but Unclassified information
including personally identifiable information. Annual refresher
training is mandatory. Before being granted access to Records of the
Bureau of Public Affairs, a user must first be granted access to the
Department of State computer system.
Remote access to the Department of State network from non-
Department owned systems is authorized only through a Department
approved access program. Remote access to the network is configured
with the Office of Management and Budget Memorandum M-07-16 security
requirements, which include but are not limited to two-factor
authentication and time out function.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage.
When it is determined that a user no longer needs access, the user
account is disabled.
RETENTION AND DISPOSAL:
Records are retired in accordance with published Department of
State Records Disposition Schedules as approved by the National
Archives and Records Administration (NARA). More specific information
may be obtained by writing the Director, Office of Information Programs
and Services, Department of State, SA-2, 515 22nd Street, NW.,
Washington, DC 20522-8001.
SYSTEM MANAGER AND ADDRESS:
Deputy Assistant Secretary, Bureau of Public Affairs, Room 6800,
Department of State, 2201 C Street NW., Washington, DC 20520.
NOTIFICATION PROCEDURES:
Individuals who have reason to believe that the Bureau of Public
Affairs has records pertaining to them should write to the Director,
Office of Information Programs and Services, Department of State, SA-2,
515 22nd Street, NW., Washington, DC 20522-8001.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to them should write to the Director, Office of Information Programs
and Services (address above).
CONTESTING RECORD PROCEDURES:
See above.
RECORD SOURCE CATEGORIES:
These records contain information obtained directly from the
individual who is the subject of these records, the agency or
organization that the individual represents, published directories and/
or other bureaus in the Department.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2010-28990 Filed 11-16-10; 8:45 am]
BILLING CODE 4710-24-P
