Proposed Revisions to the Executive Branch Confidential Financial Disclosure Reporting Regulation, 47138-47147 [05-15927]

Agencies

• Office of Government Ethics
• Government Ethics Office

[Federal Register Volume 70, Number 155 (Friday, August 12, 2005)]
[Proposed Rules]
[Pages 47138-47147]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-15927]


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Proposed Rules
                                                Federal Register
________________________________________________________________________

This section of the FEDERAL REGISTER contains notices to the public of 
the proposed issuance of rules and regulations. The purpose of these 
notices is to give interested persons an opportunity to participate in 
the rule making prior to the adoption of the final rules.

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Federal Register / Vol. 70, No. 155 / Friday, August 12, 2005 / 
Proposed Rules

[[Page 47138]]



OFFICE OF GOVERNMENT ETHICS

5 CFR Part 2634

RIN 3209-AA00


Proposed Revisions to the Executive Branch Confidential Financial 
Disclosure Reporting Regulation

AGENCY: Office of Government Ethics (OGE).

ACTION: Proposed rule.

-----------------------------------------------------------------------

SUMMARY: The Office of Government Ethics proposes to amend the 
executive branch regulation regarding confidential financial 
disclosure. The proposed amendments would change the dates of the 
annual reporting period; change the annual filing date; clarify the 
criteria for designating confidential filers; narrow the information 
required to be reported; create a separate ``report contents'' section 
for confidential reports; and highlight an existing provision regarding 
alternative financial conflict of interest review systems. The rule 
also would include new examples to illustrate these changes, a 
technical amendment to delete an obsolete provision, and minor 
conforming amendments.

DATES: Public comments on these proposed rule amendments are welcome 
and must be received in writing on or before October 11, 2005.

ADDRESSES: You may submit comments to OGE on this proposed rule, 
identified by RIN 3209-AA00, by any of the following methods:
     E-mail: usoge@oge.gov. Include RIN 3209-AA00 in the 
subject line of the message.
     Fax: 202-482-9237.
     Mail: Office of Government Ethics, Suite 500, 1201 New 
York Avenue, NW., Washington, DC 20005-3917, Attention: Amy E. Braud, 
Attorney-Advisor.
     Hand Delivery/Courier: Office of Government Ethics, Suite 
500, 1201 New York Avenue, NW., Washington, DC 20005-3917, Attention: 
Amy E. Braud, Attorney-Advisor.
    Instructions: All submissions must include OGE's agency name and 
the Regulation Identifier Number (RIN), 3209-AA00, for this rulemaking.

FOR FURTHER INFORMATION CONTACT: Amy E. Braud, Attorney-Advisor, Office 
of Government Ethics; Telephone: 202-482-9300; TDD: 202-482-9293; Fax: 
202-482-9237.

SUPPLEMENTARY INFORMATION:

I. Background: History of the Executive Branch Confidential Financial 
Disclosure System

    The first executive branchwide confidential financial disclosure 
requirement was established by President Johnson on May 8, 1965, in 
Executive Order 11222 (``Prescribing Standards of Ethical Conduct for 
Government Officers and Employees''), 30 FR 6469. Part IV of that order 
required any agency head, Presidential appointee in the Executive 
Office of the President who was not subordinate to the head of an 
agency in that office, and full-time member of a committee, board or 
commission appointed by the President, to file a financial statement 
with the Civil Service Commission. It also directed the Civil Service 
Commission to prescribe financial disclosure regulations requiring the 
submission of financial disclosure statements by a body of lower level 
employees to be designated by the Commission.
    The confidential financial disclosure regulation implementing 
Executive Order 11222 was codified at 5 CFR part 735, subpart D, and 
became effective on October 1, 1965, 30 FR 12529. This regulation 
required certain executive branch employees (including those 
compensated pursuant to the executive salary schedule, certain other 
executive branch employees compensated at GS-16 and above, hearing 
examiners, and others designated by their agencies as persons who 
exercise judgment in making or recommending certain decisions) to file 
financial disclosure statements with their agency heads, and to update 
them quarterly. This regulation did not cover any agency head, 
Presidential appointee in the Executive Office of the President who was 
not subordinate to the head of an agency in that office, or full-time 
member of a committee, board or commission appointed by the President. 
Rather, these officials remained subject to the reporting requirement 
of Part IV of Executive Order 11222. Part 735 also directed each agency 
to issue financial disclosure regulations governing the disclosure 
responsibilities of its own employees and special Government employees 
containing at minimum the provisions set forth at that time in prior 
Sec. Sec.  735.403-735.412 of 5 CFR (see 1989 edition).
    This agency-by-agency system of regulating financial disclosure 
continued for over a decade. In the aftermath of the Watergate scandal, 
however, some began to criticize the financial disclosure regulation as 
ineffective. On February 28, 1977, the United States Comptroller 
General submitted a report to Congress entitled ``Action Needed to Make 
the Executive Branch Financial Disclosure System Effective.'' The 
General Accounting Office study found that many employees who were 
required to file financial disclosure reports failed to do so or filed 
late; that the procedures and criteria for collecting, processing, 
reviewing, and controlling financial disclosure statements were 
ineffective; that many potential conflicts of interest were not being 
identified and resolved; and that agencies had not developed sufficient 
methods for enforcing disqualifications and exacting remedial actions 
for violations. The Comptroller General recommended that a central 
executive branch office of ethics be created to implement the financial 
disclosure system, and that President Carter issue a statement to 
agency and department heads setting forth a firm commitment to the 
highest standards of ethical conduct.
    On October 26, 1978, President Carter signed into law the Ethics in 
Government Act of 1978 (Pub. L. 95-521, 92 Stat. 1824). This sweeping 
legislation established the Office of Government Ethics within the 
Civil Service Commission (which became the Office of Personnel 
Management in 1979), and charged it with providing the overall 
direction of executive branch policies related to the prevention of 
conflicts of interest. 5 U.S.C. app., sec. 402(a). It also created the 
first public financial disclosure requirement. With respect to 
confidential financial disclosure, however, the Ethics Act merely 
provided that the President could require executive branch officers and 
employees to submit confidential

[[Page 47139]]

reports in such form as the President might prescribe by regulation. 5 
U.S.C. app., sec. 207(a), as amended.
    For more than another decade, the public financial disclosure 
system that was established by the Ethics in Government Act of 1978 
operated separately from the confidential financial disclosure system, 
which continued under authority of Executive Order 11222 and 5 CFR part 
735. On September 25, 1986, President Reagan issued Executive Order 
12565 (later revoked), 51 FR 34437, directing OGE to create an 
executive branchwide system of confidential financial disclosure that 
would ``complement'' the public financial disclosure system. On 
December 2, 1986, OGE published a significant proposed amendment to 
part 735, subpart D, that would have required each agency to issue its 
own regulations, implementing specified general standards, subject to 
OGE approval. 51 FR 43359. The proposal was poorly received, largely 
because it would have created a confidential filing system differing 
substantially from the public filing system. Thus, OGE decided not to 
implement it.
    On April 12, 1989, President Bush issued Executive Order 12674, 54 
FR 15159 (later modified by E.O. 12731 of October 17, 1990, 55 FR 
42547), revoking the above-noted Executive orders. Among other things, 
this new Executive order directed OGE to establish a new, uniform 
branchwide confidential financial disclosure system to complement the 
public financial disclosure system that had been established by the 
Ethics Act. Sec. 201(d) of E.O. 12674. Also, on November 30, 1989, 
President Bush signed into law the Ethics Reform Act of 1989 (Pub. L. 
101-194, 103 Stat. 1716), which contained a modified provision for 
confidential disclosure as prescribed by each supervising ethics 
office, OGE for the executive branch. 5 U.S.C. app., sec. 107(a). In 
response, OGE published, on April 7, 1992, an interim regulation 
covering both the public and confidential financial disclosure systems 
in a revised part 2634 of 5 CFR. 57 FR 11800, as corrected at 57 FR 
21854 and 62605. Unlike OGE's 1986 proposal, the new confidential 
filing system was executive branchwide and based on, and linked to, the 
public financial disclosure rules. The provisions regarding 
confidential disclosure were published at subpart I of part 2634. 
Effective October 5, 1992, this regulation superseded old subpart D of 
5 CFR part 735 and implementing agency regulations.
    The confidential financial disclosure regulation at subpart I of 
part 2634 differed in many substantive ways from the superseded subpart 
D of part 735. For example, unlike the part 735 system, which required 
only the disclosure of financial interests existing on the filing date, 
the new regulation required that data be supplied for a twelve-month 
reporting period. 5 CFR 2634.908. The new regulation also described the 
purpose and policy behind executive branch confidential financial 
disclosure (Sec.  2634.901), provided direction for the transition to 
the new system (Sec.  2634.902), specified criteria to be used by 
agencies in determining which of their employees should be required to 
file (Sec.  2634.904), provided that a standardized reporting form 
would be issued (Sec.  2634.907), and established filing procedures 
(Sec.  2634.909). Additionally, this regulation made applicable to 
confidential filers the same general provisions that applied to public 
filers regarding review and custody, treatment of ethics agreements, 
penalties (other than the late filing fee), and other procedural 
matters. Unlike the prior part 735, subpart D regulations, the new 
regulation's filer definition contained no general GS-13 floor. Rather, 
agencies were instructed to determine, for each employee position 
classified at GS-15 or below, whether its duties required the exercise 
of significant judgment in one or more of several listed areas. Subpart 
I of part 2634 remains substantially identical today, although OGE made 
several minor amendments during the next decade. See 58 FR 38911 (July 
21, 1993); 58 FR 46096 (September 1, 1993--proposed); 58 FR 63023 
(November 30, 1993); 63 FR 15273 (March 31, 1998); 63 FR 69991 
(December 18, 1998); 64 FR 2421 (January 14, 1999); and 66 FR 55871 
(November 5, 2001).
    By paperwork notice dated April 13, 1992, 57 FR 12845, OGE 
announced that it had submitted to the Office of Management and Budget 
for approval, a new proposed Confidential Financial Disclosure Report 
form, the Standard Form 450. Although this report form has undergone 
several minor modifications, it remains substantially similar today. 
See 60 FR 34258 (June 30, 1995), 60 FR 45722 (September 1, 1995) (to 
replace the Standard Form 450 with the OGE Form 450); 60 FR 62469 
(December 6, 1995); 63 FR 56189 (October 21, 1998); 64 FR 10151 (March 
2, 1999); 67 FR 47804 (July 22, 2002); and 67 FR 61761 (October 2, 
2002).
    On June 24, 1997, OGE amended part 2634 to include a provision that 
would authorize all executive branch agencies to use a standardized 
``certificate of no new interests'' (OGE Optional Form 450-A) as an 
alternative reporting procedure for filers who could certify that they 
(and their spouses and dependent children) had acquired no new 
reportable financial interests since filing their most recent previous 
OGE Form 450, and that they had not changed jobs at their agencies 
since filing that same previous report. See 62 FR 33972 (a proposed 
rule was published at 62 FR 2048 (January 15, 1997)). This provision 
was codified at Sec.  2634.905(d) of 5 CFR.

II. Analysis of Proposed Amendments

    Since 1997, the last time that OGE substantively amended the 
confidential financial disclosure regulation, OGE has continued to 
reexamine the confidential financial disclosure system in an effort to 
improve it. In March of 2003, OGE distributed a survey to executive 
branch ethics officials which sought input on possible improvements to 
the financial disclosure system, the results of which proved beneficial 
in identifying what information needs to be reported in order for an 
agency ethics official to perform a thorough conflict of interest 
review. After reviewing the results of the survey, and re-examining the 
current reporting requirements, we have determined that both the 
confidential report form and filing process should be improved in 
several ways. In accordance with section 402 of the Ethics Act and 
section 201(d) of E.O. 12674, as modified, OGE has consulted with the 
Department of Justice and the Office of Personnel Management on these 
proposed amendments. An analysis of the changes proposed follows.
    A. General Requirements: OGE is proposing to change the annual 
confidential financial disclosure reporting period, specified in 
Sec. Sec.  2634.903(a) and 2634.908(a), from a fiscal year to a 
calendar year cycle. We believe that this amendment would make filing 
more convenient, as filers would be able to rely on their year-end 
financial statements to gather the required data. A calendar year 
reporting period also is more consistent with the public financial 
disclosure reporting system. OGE also proposes changing the annual 
filing deadline, specified in Sec.  2634.903(a), from October 31 to 
February 15. This would allow filers sufficient time, after the close 
of the proposed new reporting period, to submit their reports and to 
compile their year-end financial data. We decided against proposing a 
filing deadline later than February 15 because we want to give agency 
ethics officials sufficient time to review and certify their annual 
confidential filers' reports

[[Page 47140]]

before having to begin reviewing their annual public filers' reports, 
which are due on May 15 each year.
    Finally, we are proposing to add a new paragraph (e) to Sec.  
2634.903 to make clear that, unlike a public filer, a confidential 
filer leaving his filing position need not file a termination report.
    B. Confidential Filer Definition: OGE is proposing to amend Sec.  
2634.904, the provision that defines a confidential filer, by 
incorporating into it the language of current Sec.  2634.905(a) and 
(b). Section 2634.905(b)(1) currently provides an exclusion for 
positions with low levels of responsibility and substantial degrees of 
supervision and review. We believe this provision would more accurately 
define who is not required to file and therefore would be better 
applied in the definition of confidential filer. Thus, we are proposing 
to incorporate this subsection and the standard it expresses into the 
confidential filer definition in Sec.  2634.904. Specifically, we are 
proposing to add the phrase ``and without substantial supervision and 
review'' to the general standard that is currently in Sec.  
2634.904(a)(1). Next, we are proposing to move the standard for 
excluding individuals from the filing requirement, currently found in 
Sec.  2634.905(a), into a provision of Sec.  2634.904, thereby 
combining into one section all of the provisions related to the 
determination of who should be required to file a confidential report.
    We believe that combining the exclusion provisions currently under 
Sec.  2634.905(a) and (b) with the definition of a confidential filer 
under Sec.  2634.904 is consistent with the current practice, at most 
agencies, of reading these sections together in determining which 
employees should file. We also propose to delete the provision, 
currently found at Sec.  2634.905(b)(2), that allows an agency to 
exclude from the filing requirement an individual the duties of whose 
position involve such a low level of responsibility that any potential 
conflict would have an inconsequential effect on the integrity of the 
Government, because we believe that this concept is adequately 
expressed in the text of new section 2634.904(b). Finally, to better 
explain how to apply these standards for designating confidential 
filers, we propose to amend Example 1 to paragraph (a) of Sec.  
2634.904 and to add several additional examples following Example 2.
    The remaining provisions under Sec.  2634.905 provide alternatives 
to filing the OGE Form 450; therefore, we are proposing to rename Sec.  
2634.905 ``Use of Alternative Procedures''.
    C. Alternative Procedures: By proposing to rename Sec.  2634.905 
``Use of Alternative Procedures'' and to renumber Sec.  2634.905(c) as 
Sec.  2634.905(a), OGE hopes to highlight this provision, which permits 
an agency to seek OGE approval to use an alternative system in lieu of 
requiring employees to file an OGE Form 450 or an OGE Form 450-A. OGE 
has already approved alternative procedures for several agencies under 
the existing regulation.
    Although we are not proposing to change this provision 
substantively, agencies should be aware that OGE is receptive to 
proposals for alternatives to the use of the OGE Forms 450 and 450-A. 
Some agencies have developed disclosure forms that are more 
specifically tailored to the types of conflicts of interest and ethics 
issues that arise at their particular agencies. For example, the use of 
an alternative form might be especially appropriate for advisory 
committee members. Similarly, an alternative form might be practical 
for employees who work solely on individual cases or other matters that 
involve parties. Additionally, it may be possible for an agency to 
develop a program of activities, such as training, counseling, and 
other communications with employees that would make the use of a 
confidential financial disclosure form unnecessary.
    D. Report Contents: The proposed amendment would revise Sec.  
2634.907 substantially, by incorporating into this section a complete 
description of the information required to be included on a 
confidential financial disclosure report. Currently, this section 
primarily cross-references subpart C of part 2634 (``Contents of 
Reports''), which describes the required content of both the public and 
the confidential financial disclosure reports. As discussed below, this 
proposed amendment would create a number of additional differences 
between the required content of the public report and the required 
content of the confidential report. Thus, we believe that it makes 
sense, at this point, to create a separate substantive ``report 
contents'' section for the confidential report within subpart I.
    The proposed amendment also narrows in several ways the body of 
information required to be reported by Sec.  2634.907(a). The proposed 
rule would eliminate the requirement for confidential filers to report 
diversified mutual funds because 5 CFR 2640.201(a) establishes an 
exemption from the conflict of interest laws for these assets. Filers 
would still be required to report all sector mutual funds which they, 
their spouses, or their dependent children own.
    The proposed amendment also would expand the exceptions to the 
liability reporting requirements. Under the proposed rule, confidential 
report filers would no longer be required to report any student loan, 
credit card debt, or loan from a financial institution which is based 
on market terms. Because these types of loans do not present conflicts 
of interest for most confidential filers, we propose to add these to 
the current list of exceptions. Filers would still be required to 
report loans from financial institutions that are not based on market 
terms and loans from most individuals.
    Finally, the proposed amendment also would eliminate the 
requirements to report the type of income earned on reportable assets; 
the dates on which honoraria were received; and the dates on which 
agreements or arrangements (other than for future employment) were 
entered.
    We are proposing to eliminate the reporting requirement for the 
items listed above because, in light of experience over the years, we 
do not believe that their continued inclusion would add sufficient 
value to the conflict of interest review process, executive branchwide, 
to justify the resulting burden on filers and their agencies. As 
provided in Sec.  2634.901(b), ``[t]he confidential reporting system 
seeks from employees only that information which is relevant to the 
administration and application of criminal conflict of interest laws, 
administrative standards of conduct, and agency-specific statutory and 
program-related restrictions.'' To the extent that an agency needs any 
of this information in order to perform a conflict of interest review, 
that agency could collect this information supplementally, in 
accordance with Sec.  2634.901(b).
    OGE is also publishing in today's issue of the Federal Register a 
first round paperwork notice of a proposed modified version of the OGE 
Form 450, with comments due by October 26, 2005. The proposed modified 
version of the confidential report form would reflect various of the 
changes proposed in this rule. Once comments are received and 
considered, OGE will seek three-year clearance from the Office of 
Management and Budget (OMB) under the Paperwork Reduction Act for the 
modified form.
    E. Technical Amendment: Currently, Sec.  2634.601(a) contains an 
obsolete provision regarding the continued use of a former version of 
the confidential financial disclosure report form. This section would 
be deleted. Guidance regarding the phase-in time for mandatory use of 
the new version of the

[[Page 47141]]

form, which would reflect the changes in the financial disclosure 
regulation once they are adopted as final, would be issued 
administratively by OGE before the effective date of any final rule. It 
is anticipated that the new form would be available for use by new 
entrant confidential filers beginning in January 2006 and by incumbent 
annual filers in February 2007 for calendar year 2006. In that event, 
OGE likely would waive the old fiscal year annual filing requirement 
otherwise due in October 2006.
    F. Conforming Amendments: The proposed amendments discussed above 
would necessitate several conforming amendments to subpart C of part 
2634, proposed to be renamed ``Contents of Public Reports,'' which 
currently establishes the required content of both the public and 
confidential financial disclosure reports, as well as the differences 
between them. In addition, if these proposed changes are adopted as 
final, various cross-references in other sections of part 2634 will 
have to be amended, in addition to at least one cross-reference in 
another OGE regulation. These technical cross-reference amendments 
would be included in the final rule stage of this rulemaking.

III. Matters of Regulatory Procedure

Administrative Procedure Act

    Interested persons are invited to submit written comments to OGE on 
this proposed regulation, to be received on or before October 11, 2005. 
The Office of Government Ethics will review all comments received and 
will consider any modifications to this proposed rule that appear 
warranted before adopting the rule as final.

Regulatory Flexibility Act

    As General Counsel of the Office of Government Ethics, I certify 
under the Regulatory Flexibility Act (5 U.S.C. chapter 6) that this 
proposed amendatory rule, once adopted as final, will not have a 
significant economic impact on a substantial number of small entities 
because it primarily affects Federal executive branch employees and 
members of their immediate families.

Paperwork Reduction Act

    As noted above, OGE is separately publishing in today's issue of 
the Federal Register a first round notice under the Paperwork Reduction 
Act (44 U.S.C. chapter 35) for the information collection requirements 
in this regulation--a modified confidential financial disclosure report 
form (OMB control  3209-0006) to reflect the pertinent changes 
proposed in this rule. Once comments are received on the proposed 
regulatory changes and modified report form, OGE will seek a three-year 
extension of paperwork clearance from OMB for the modified form at the 
same time that a final rule is issued.

Unfunded Mandates Reform Act

    For purposes of the Unfunded Mandates Reform Act of 1995 (2 U.S.C. 
chapter 25, subchapter II), this proposed rule, once finalized, will 
not significantly or uniquely affect small governments and will not 
result in increased expenditures by State, local, and tribal 
governments, in the aggregate, or by the private sector, of $100 
million or more (as adjusted for inflation) in any one year.

Congressional Review Act

    The Office of Government Ethics has determined that this proposed 
rulemaking involves a nonmajor rule under the Congressional Review Act 
(5 U.S.C. chapter 8) and will, before the future final rule takes 
effect, submit a report thereon to the U.S. Senate, House of 
Representatives and General Accounting Office in accordance with that 
law.

Executive Order 12866

    In promulgating this proposed rule, the Office of Government Ethics 
has adhered to the regulatory philosophy and the applicable principles 
of regulation set forth in section 1 of Executive Order 12866, 
Regulatory Review and Planning. In addition, these proposed amendments 
have been reviewed by the Office of Management and Budget under that 
Executive order. Moreover, in accordance with section 6(a)(3)(B) of 
E.O. 12866, the preamble to these proposed revisions, to be codified 
once finalized in a revised 5 CFR part 2634, notes the legal basis and 
benefits of, as well as the need for, the regulatory action. There 
should be no appreciable increase in costs to OGE or the executive 
branch of the Federal Government in administering this regulation, once 
finalized, since the proposed provisions would only clarify and improve 
the confidential financial disclosure system. Finally, this proposed 
rulemaking is not economically significant under the Executive order 
and will not interfere with State, local or tribal governments.

Executive Order 12988

    As General Counsel of the Office of Government Ethics, I have 
reviewed this proposed amendatory regulation in light of section 3 of 
Executive Order 12988, Civil Justice Reform, and certify that it meets 
the applicable standards provided therein.

List of Subjects in 5 CFR Part 2634

    Certificates of divestiture, Conflict of interests, Financial 
disclosure, Government employees, Penalties, Privacy, Reporting and 
recordkeeping requirements, Trusts and trustees.

    Approved: July 25, 2005.
Marilyn L. Glynn,
General Counsel, Office of Government Ethics.
    Accordingly, for the reasons set forth in the preamble, the Office 
of Government Ethics proposes to amend 5 CFR part 2634 as follows:

PART 2634--EXECUTIVE BRANCH FINANCIAL DISCLOSURE, QUALIFIED TRUSTS, 
AND CERTIFICATES OF DIVESTITURE

    1. The authority citation for part 2634 continues to read as 
follows:

    Authority: 5 U.S.C. App. (Ethics in Government Act of 1978); 26 
U.S.C. 1043; Pub. L. 101-410, 104 Stat. 890, 28 U.S.C. 2461 note 
(Federal Civil Penalties Inflation Adjustment Act of 1990), as 
amended by Sec. 31001, Pub. L. 104-134, 110 Stat. 1321 (Debt 
Collection Improvement Act of 1996); E.O. 12674, 54 FR 15159, 3 CFR, 
1989 Comp., p. 215, as modified by E.O. 12731, 55 FR 42547, 3 CFR, 
1990 Comp., p. 306.

Subpart B--Persons Required To File Public Financial Disclosure 
Reports


Sec.  2634.203  [Amended]

    2. Section 2634.203 is amended by removing the citation ``Sec.  
2634.904(d)'' in the last sentence of paragraph (b) and adding in its 
place the citation ``Sec.  2634.904(a)(4)''.


Sec.  2634.204  [Amended]

    3. Section 2634.204 is amended by removing the citation ``Sec.  
2634.904(b)'' in the last sentence of paragraph (b) and adding in its 
place the citation ``Sec.  2634.904(a)(2)''.

Subpart C--Contents of Reports

    4. The heading for Subpart C is revised to read as follows:

Subpart C--Contents of Public Reports


Sec.  2634.301  [Amended]

    5. Section 2634.301 is amended by:
    a. Removing the phrase ``part, whether public or confidential,'' in 
the first sentence of paragraph (a) and adding in their place the word 
``subpart'';
    b. Removing the phrase ``In the case of public financial disclosure 
reports, the'' in the second sentence of

[[Page 47142]]

paragraph (a) and adding in their place the word ``The'';
    c. Removing the phrase ``on public financial disclosure reports'' 
in the introductory text of paragraph (d);
    d. Removing the phrase '', if he is a public filer the amount,'' in 
the fourth sentence of Example 1 following paragraph (e)(7) and adding 
in their place the words ``and the amount''; and
    e. Removing the word ``also'' and the phrase ``if she is a public 
filer'' in the second sentence of Example 3 following paragraph (e)(7).


Sec.  2634.302  [Amended]

    6. Section 2634.302 is amended by:
    a. Removing the phrase ``part, whether public or confidential,'' in 
the introductory text of paragraph (a)(1) and adding in their place the 
word ``subpart'';
    b. Removing the phrase ``in the case of public financial disclosure 
reports'' in the introductory text of paragraph (a)(1);
    c. Removing the phrase ``if he is a public filer'' in third 
sentence of Example 2 following paragraph (a)(1)(iv);
    d. Removing the phrase ``part, whether public or confidential,'' in 
the introductory text of paragraph (b) and adding in their place the 
word ``subpart'';
    e. Removing the phrase ``For public financial disclosure reports, 
the'' in the fourth sentence of paragraph (b)(1) and adding in their 
place the word ``The'';
    f. Removing the phrase ``in the case of public financial disclosure 
reports'' and the comma between the words ``value'' and ``of'' in 
paragraph (b)(2);
    g. Removing the phrase ``if he is a public filer'' in the third 
sentence of Example 1 following paragraph (b)(2);
    h. Removing the phrase ``if he is a public filer,'' in the fifth 
sentence of Example 2 following paragraph (b)(2); and
    i. Removing the phrase ``if she is a public filer'' in the second 
sentence of Example 3 following paragraph (b)(2).


Sec.  2634.303  [Amended]

    7. Section 2634.303 is amended by removing the words ``public 
financial disclosure'' in the introductory text of paragraph (a).


Sec.  2634.304  [Amended]

    8. Section 2634.304 is amended by:
    a. Removing the citation ``Sec. Sec.  2634.308(b) and 2634.907(a)'' 
in the first sentence of paragraph (a) and adding in its place the 
citation ``Sec.  2634.308(b)'';
    b. Removing the phrase ``part, whether public or confidential,'' in 
the first sentence of paragraph (a) and adding in their place the word 
``subpart'';
    c. Removing the phrase ``in the case of public financial disclosure 
reports'' and the comma between the words ``value'' and ``of'' in the 
first sentence of paragraph (a);
    d. Removing the citation ``Sec. Sec.  2634.308(b) and 2634.907(a)'' 
in paragraph (b) and adding in its place the citation ``Sec.  
2634.308(b)'';
    e. Removing the phrase ``part, whether public or confidential,'' in 
paragraph (b) and adding in their place the word ``subpart'';
    f. Removing the phrase ``in the case of public financial disclosure 
reports'' and the comma between the words ``value'' and ``of'' in 
paragraph (b); and
    g. Removing the phrase ``by public filers'' in the introductory 
text of paragraph (f)(1).


Sec.  2634.305  [Amended]

    9. Section 2634.305 is amended by:
    a. Removing the phrase ``part, whether public or confidential,'' in 
the first sentence of paragraph (a) and adding in their place the word 
``subpart'';
    b. Removing the phrase ``For public financial disclosure reports, 
the'' in the second sentence of paragraph (a) and adding in their place 
the word ``The''; and
    c. Adding the word ``also'' between the words ``report'' and 
``shall'' in the second sentence of paragraph (a).


Sec.  2634.306  [Amended]

    10. In Sec.  2634.306, the undesignated introductory text is 
amended by removing the phrase ``part, whether public or 
confidential,'' and adding in their place the word ``subpart'';


Sec.  2634.307  [Amended]

    11. In Sec.  2634.307, the introductory text of paragraph (a) is 
amended by removing the phrase ``part, whether public or 
confidential,'' and adding in their place the word ``subpart''.


Sec.  2634.308  [Amended]

    12. Section 2634.308 is amended by:
    a. Removing the word ``public'' in paragraph (a);
    b. Removing the word ``public'' in the first sentence of the 
introductory text of paragraph (b);
    c. Removing the word ``public'' between the words ``Each'' and 
``financial'' in paragraph (c); and
    d. Removing the word ``public'' between the words ``recent'' and 
``financial'' in paragraph (c).


Sec.  2634.309  [Amended]

    13. Section 2634.309 is amended by:
    a. Removing the words ``either'' and ``or subpart I'' from the 
introductory text of paragraph (a);
    b. Removing the comma between the words ``source'' and ``and'', the 
words ``for a public financial disclosure report'', and the comma 
between the words ``value'' and ``of'' in paragraph (a)(1)(ii);
    c. Removing the phrase ``for a public financial disclosure report'' 
in paragraph (a)(1)(iii);
    d. Removing the phrase ``, either on a public or confidential 
financial disclosure report'' in the third sentence of Example 1 
following paragraph (a)(1)(iii);
    e. Removing the phrase ``, either on a public or confidential 
financial disclosure report'' in the second sentence of Example 2 
following paragraph (a)(1)(iii);
    f. Removing the phrase ``(applicable only to public filers)'' in 
the introductory text of paragraph (a)(3); and
    g. Removing the phrase ``or as a new entrant under Sec.  
2634.908(b),'' in paragraph (b).


Sec.  2634.310  [Amended]

    14. Section 2634.310 is amended by:
    a. Removing the words ``or subpart I of this part'' in paragraph 
(a)(1); and
    b. Removing the beginning words ``Public financial disclosure 
reports'' in the second sentence of paragraph (c)(1) and adding in 
their place the word ``Filers''.


Sec.  2634.311  [Amended]

    15. Section 2634.311 is amended by:
    a. Removing the words ``public financial disclosure'' in the first 
sentence of paragraph (b);
    b. Removing the word ``part'' in the first sentence of paragraph 
(b) and adding in its place the word ``subpart'';
    c. Removing the words ``public financial disclosure'' in paragraph 
(c)(2); and
    d. Removing the word ``part'' in paragraph (c)(2) and adding in its 
place the word ``subpart''.

Subpart F--Procedure


Sec.  2634.601  [Amended]

    16. Section 2634.601 is amended by:
    (a). Removing the citation ``Sec.  2634.905(d)'' in the second 
sentence of paragraph (a) and adding in its place the citation ``Sec.  
2634.905(b)''; and
    b. Removing the last sentence (in parentheses) in paragraph (a).

Subpart I--Confidential Financial Disclosure Reports

    17. Section 2634.903 is amended by:

[[Page 47143]]

    a. Removing the citation ``Sec.  2634.904'' in the first sentence 
of paragraph (a) and adding in its place the citation ``Sec.  
2634.904(a)'';
    b. Removing the words ``twelve-month period ending September 30'' 
in the first sentence of paragraph (a) and adding in their place the 
words ``calendar year'';
    c. Removing the words ``October 31 immediately following that 
period'' in the first sentence of paragraph (a) and adding in their 
place the words ``February 15 of the following year'';
    d. Removing the citation ``Sec.  2634.904(b)'' in the third 
sentence of paragraph (a) and adding in its place the citation ``Sec.  
2634.904(a)(2)'';
    e. Removing the citation ``Sec.  2634.904(c)'' in the fourth 
sentence of paragraph (a) and adding in its place the citation ``Sec.  
2634.904(a)(3)'';
    f. Removing the citation ``Sec.  2634.904'' in the first sentence 
of paragraph (b)(1) and adding in its place the citation ``Sec.  
2634.904(a)'';
    g. Removing the citation ``Sec.  2634.904(c)'' in the second 
sentence of paragraph (b)(1) and adding in its place the citation 
``Sec.  2634.904(a)(3)'';
    h. Removing the citation ``Sec.  2634.904'' in paragraph (b)(2)(i) 
and adding in its place the citation ``Sec.  2634.904(a)'';
    i. Removing the citation ``Sec.  2634.904'' in the first sentence 
of paragraph (b)(2)(iii) and adding in its place the citation ``Sec.  
2634.904(a)'';
    j. Removing the citation ``Sec.  2634.904(a)'' in the second 
sentence of paragraph (b)(2)(iii) and adding in its place the citation 
``Sec.  2634.904(a)(1)'';
    k. Removing the citation ``Sec.  2634.904(b)'' in the fourth 
sentence of paragraph (b)(2)(iii) and adding in its place the citation 
``Sec.  2634.904(a)(2) of this subpart'';
    l. Removing the citation ``Sec.  2634.904'' in the first sentence 
of paragraph (b)(3) and adding in its place the citation ``Sec.  
2634.904(a)''; and
    m. Adding a new paragraph (e) at the end of the section to read as 
follows:


Sec.  2634.903  General requirements, filing dates, and extensions.

* * * * *
    (e) Termination reports not required. An employee who is required 
to file a confidential financial disclosure report is not required to 
file a termination report upon leaving the filing position.
    18. Section 2634.904 is revised to read as follows:


Sec.  2634.904  Confidential filer defined.

    (a) The term confidential filer includes:
    (1) Each officer or employee in the executive branch whose position 
is classified at GS-15 or below of the General Schedule prescribed by 5 
U.S.C. 5332, or the rate of basic pay for which is fixed, other than 
under the General Schedule, at a rate which is less than 120% of the 
minimum rate of basic pay for GS-15 of the General Schedule; each 
officer or employee of the United States Postal Service or Postal Rate 
Commission whose basic rate of pay is less than 120% of the minimum 
rate of basic pay for GS-15 of the General Schedule; each member of a 
uniformed service whose pay grade is less than O-7 under 37 U.S.C. 201; 
and each officer or employee in any other position determined by the 
designated agency ethics official to be of equal classification; if:
    (i) The agency concludes that the duties and responsibilities of 
the employee's position require that employee to participate personally 
and substantially (as defined in Sec. Sec.  2635.402(b)(4) and 
2640.103(a)(2) of this chapter) through decision or the exercise of 
significant judgment, and without substantial supervision and review, 
in taking a Government action regarding:
    (A) Contracting or procurement;
    (B) Administering or monitoring grants, subsidies, licenses, or 
other federally conferred financial or operational benefits;
    (C) Regulating or auditing any non-Federal entity; or
    (D) Other activities in which the final decision or action will 
have a direct and substantial economic effect on the interests of any 
non-Federal entity; or
    (ii) The agency concludes that the duties and responsibilities of 
the employee's position require the employee to file such a report to 
avoid involvement in a real or apparent conflict of interest, and to 
carry out the purposes behind any statute, Executive order, rule, or 
regulation applicable to or administered by the employee. Positions 
which might be subject to a reporting requirement under this 
subparagraph include those with duties which involve investigating or 
prosecuting violations of criminal or civil law.

    Example 1 to paragraph (a)(1). A contracting officer develops 
the requests for proposals for data processing equipment of 
significant value which is to be purchased by his agency. He works 
with substantial independence of action and exercises significant 
judgment in developing the requests. By engaging in this activity, 
he is participating personally and substantially in the contracting 
process. The contracting officer should be required to file a 
confidential financial disclosure report.
    Example 2 to paragraph (a)(1). An agency environmental engineer 
inspects a manufacturing plant to ascertain whether the plant 
complies with permits to release a certain effluent into a nearby 
stream. Any violation of the permit standards may result in civil 
penalties for the plant, and in criminal penalties for the plant's 
management based upon any action which they took to create the 
violation. If the agency engineer determines that the plant does not 
meet the permit requirements, he can require the plant to terminate 
release of the effluent until the plant satisfies the permit 
standards. Because the engineer exercises substantial discretion in 
regulating the plant's activities, and because his final decisions 
will have a substantial economic effect on the plant's interests, 
the engineer should be required to file a confidential financial 
disclosure report.
    Example 3 to paragraph (a)(1). A GS-13 employee at an 
independent grant making agency conducts the initial agency review 
of grant applications from nonprofit organizations and advises the 
Deputy Assistant Chairman for Grants and Awards about the merits of 
each application. Although the process of reviewing the grant 
applications entails significant judgment, the employee's analysis 
and recommendations are reviewed by the Deputy Assistant Chairman, 
and the Assistant Chairman, before the Chairman decides what grants 
to award. Because his work is subject to ``substantial supervision 
and review,'' the employee is not required to file a confidential 
financial disclosure report unless the agency determines that filing 
is necessary under Sec.  2634.904(a)(1)(ii).
    Example 4 to paragraph (a)(1). As a senior investigator for a 
criminal law enforcement agency, an employee often leads 
investigations, with substantial independence, of suspected 
felonies. The investigator usually decides what information will be 
contained in the agency's report of the suspected misconduct. 
Because he participates personally and substantially through the 
exercise of significant judgment in investigating violations of 
criminal law, and because his work is not substantially supervised, 
the investigator should be required to file a confidential financial 
disclosure report.
    Example 5 to paragraph (a)(1). An investigator is principally 
assigned as the field agent to investigate alleged violations of 
conflict of interest laws. The investigator works under the direct 
supervision of an agent-in-charge. The agent-in-charge reviews all 
of the investigator's work product and then uses those materials to 
prepare the agency's report which is submitted under his own name. 
Because of the degree of supervision involved in the investigator's 
duties, the investigator is not required to file a confidential 
disclosure report unless the agency determines that filing is 
necessary under Sec.  2634.904(a)(1)(ii).

    (2) Unless required to file public financial disclosure reports by 
subpart B of this part, all executive branch special Government 
employees.

    Example 1 to paragraph (a)(2). A consultant to an agency 
periodically advises the agency regarding important foreign policy 
matters. The consultant must file a

[[Page 47144]]

confidential report if he is retained as a special Government 
employee and not an independent contractor.
    Example 2 to paragraph (a)(2). A special Government employee 
serving as a member of an advisory committee (who is not a private 
group representative) attends four committee meetings every year to 
provide advice to an agency about pharmaceutical matters. No 
compensation is received by the committee member, other than travel 
expenses. The advisory committee member must file a confidential 
disclosure report because she is a special Government employee.

    (3) Each public filer referred to in Sec.  2634.202 on public 
disclosure who is required by agency regulations issued in accordance 
with Sec. Sec.  2634.103 and 2634.601(b) to file a supplemental 
confidential financial disclosure report which contains information 
that is more extensive than the information required in the reporting 
individual's public financial disclosure report under this part.
    (4) Any employee who, notwithstanding his exclusion from the public 
financial reporting requirements of this part by virtue of a 
determination under Sec.  2634.203, is covered by the criteria of 
paragraph (a)(1) of this section.
    (b) Any individual or class of individuals described in paragraph 
(a) of this section may be excluded from all or a portion of the 
confidential reporting requirements of this subpart, when the agency 
head or designee determines that the duties of a position make remote 
the possibility that the incumbent will be involved in a real or 
apparent conflict of interest.

    Example 1 to paragraph (b). A special Government employee who is 
a draftsman prepares the drawings to be used by an agency in 
soliciting bids for construction work on a bridge. Because he is not 
involved in the contracting process associated with the 
construction, the likelihood that this action will create a conflict 
of interest is remote. As a result, the special Government employee 
is not required to file a confidential financial disclosure report.
    Example 2 to paragraph (b). An agency has just hired a GS-5 
Procurement Assistant who is responsible for typing and processing 
procurement documents, answering status inquiries from the public, 
performing office support duties such as filing and copying, and 
maintaining an on-line contract database. The Assistant is not 
involved in contracting and has no other actual procurement 
responsibilities. Thus, the possibility that the Assistant will be 
involved in a real or apparent conflict of interest is remote, and 
the Assistant is not required to file.

    19. Section 2634.905 is amended by:
    a. Revising the section heading to read as set forth below;
    b. Removing the undesignated introductory text of the section, 
paragraphs (a), (b) and (c), and Examples 1, 2, and 3 following 
paragraph (d);
    c. Adding a new paragraph (a) and a new example following paragraph 
(a);
    d. Redesignating paragraph (d) as paragraph (b), including 
redesignating paragraphs (d)(1) through (d)(4) as paragraphs (b)(1) 
through (b)(4), respectively;
    e. Revising the first sentence of newly redesignated paragraph (b);
    f. Removing the two references to ``paragraph (d)(5)'' in the first 
and second sentences of newly redesignated paragraph (b)(4) and adding 
in their place in each instance references to ``paragraph (b)(5)''; and
    g. Removing the reference to ``paragraph (d)(4)'' in newly 
redesignated paragraph (b)(5) and adding in its place a reference to 
``paragraph (b)(4)''.
    The addition and revisions read as follows:


Sec.  2634.905  Use of alternative procedures.

    (a) With the prior written approval of OGE, an agency may use an 
alternative procedure in lieu of filing the OGE Form 450 or OGE 
Optional Form 450-A. The alternative procedure may be an agency-
specific form to be filed in place thereof. An agency must submit for 
approval a description of its proposed alternative procedure to OGE.

    Example to paragraph (a). A nonsupervisory auditor at an agency 
is regularly assigned to cases involving possible loan improprieties 
by financial institutions. Prior to undertaking each enforcement 
review, the auditor reviews the file to determine if she, her 
spouse, minor or dependent child, or any general partner, 
organization in which she serves as an officer, director, trustee, 
employee, or general partner, or organization with which she is 
negotiating or has an agreement or an arrangement for future 
employment, or a close friend or relative is a subject of the 
investigation, or will be in any way affected by the investigation. 
Once she determines that there is no such relationship, she signs 
and dates a certification which verifies that she has reviewed the 
file and has determined that no conflict of interest exists. She 
then files the certification with the head of her auditing division 
at the agency. On the other hand, if she cannot execute the 
certification, she informs the head of her auditing division. In 
response, the division will either reassign the case or review the 
conflicting interest to determine whether a waiver would be 
appropriate. This alternative procedure, if approved by the Office 
of Government Ethics in writing, may be used in lieu of requiring 
the auditor to file a confidential financial disclosure report.

    (b) An agency may use the OGE Optional Form 450-A (Confidential 
Certificate of No New Interests) in place of the OGE Form 450 if the 
agency head or designee determines it is adequate to prevent possible 
conflicts of interest. * * *
* * * * *
    20. Section 2634.907 is revised to read as follows:


Sec.  2634.907  Report contents.

    (a) Other than the reports described in Sec.  2634.904(a)(3) of 
this subpart, each confidential financial disclosure report shall 
comply with instructions issued by the Office of Government Ethics and 
include on the standardized form prescribed by OGE (see Sec.  2634.601 
of subpart F of this part) the information described in paragraphs (b) 
through (g) of this section for the filer. Each report shall also 
include the information described in paragraph (h) of this section for 
the filer's spouse and dependent children.
    (b) Noninvestment income. Each financial disclosure report shall 
disclose the source of earned or other noninvestment income in excess 
of $200 received by the filer from any one source or which has accrued 
to the filer's benefit during the reporting period, including:
    (1) Salaries, fees, commissions, wages and any other compensation 
for personal services (other than from United States Government 
employment);
    (2) Any honoraria, including payments made or to be made to 
charitable organizations on behalf of the filer in lieu of honoraria; 
and


    Note to paragraph (b)(2): In determining whether an honorarium 
exceeds the $200 threshold, subtract any actual and necessary travel 
expenses incurred by the filer and one relative, if the expenses are 
paid or reimbursed by the filer. If such expenses are paid or 
reimbursed by the honorarium source, they shall not be counted as 
part of the honorarium payment.


    (3) Any other noninvestment income, such as prizes, scholarships, 
awards, gambling income or discharge of indebtedness.

    Example to paragraphs (b)(1) and (b)(3). A filer teaches a 
course at a local community college, for which she receives a salary 
of $1,000 per year. She also received, during the previous reporting 
period, a $250 award for outstanding local community service. She 
must disclose both.

    (c) Assets and investment income. Each financial disclosure report 
shall disclose separately:
    (1) Each item of real and personal property having a fair market 
value in excess of $1,000 held by the filer at the end of the reporting 
period in a trade or business, or for investment or the

[[Page 47145]]

production of income, including but not limited to:
    (i) Real estate;
    (ii) Stocks, bonds, securities, and futures contracts;
    (iii) Livestock owned for commercial purposes;
    (iv) Commercial crops, either standing or held in storage;
    (v) Antiques or art held for resale or investment;
    (vi) Vested beneficial interests in trusts and estates;
    (vii) Pensions and annuities;
    (viii) Sector mutual funds;
    (ix) Accounts or other funds receivable; and
    (x) Capital accounts or other asset ownership in businesses.
    (2) The source of investment income (dividends, rents, interest, 
capital gains, or the income from qualified or excepted trusts or 
excepted investment funds (see paragraph (i) of this section)), which 
is received by the filer or accrued to his benefit during the reporting 
period, and which exceeds $200 in amount or value from any one source, 
including but not limited to income derived from:
    (i) Real estate;
    (ii) Collectible items;
    (iii) Stocks, bonds, and notes;
    (iv) Copyrights;
    (v) Vested beneficial interests in trusts and estates;
    (vi) Pensions;
    (vii) Sector mutual funds;
    (viii) The investment portion of life insurance contracts;
    (ix) Loans;
    (x) Gross income from a business;
    (xi) Distributive share of a partnership;
    (xii) Joint business venture income; and
    (xiii) Payments from an estate or an annuity or endowment contract.


    Note to paragraphs (c)(1) and (c)(2): For entities with 
portfolio holdings, such as Individual Retirement Accounts (IRAs), 
brokerage accounts, trusts, and mutual or pension funds, each 
underlying asset must be disclosed separately, unless the entity 
qualifies for special treatment as a qualified blind or qualified 
diversified trust, an excepted trust, or an excepted investment fund 
under the regulations of the Office of Government Ethics.


    (3) Exemptions. The following assets and investment income are 
exempt from the reporting requirements of paragraphs (c)(1) and (c)(2) 
of this section:
    (i) A personal residence, as defined in Sec.  2634.105(l), of the 
filer or spouse;
    (ii) Accounts (including both demand and time deposits) in 
depository institutions, including banks, savings and loan 
associations, credit unions, and similar depository financial 
institutions;
    (iii) Money market mutual funds and accounts;
    (iv) U.S. Government obligations, including Treasury bonds, bills, 
notes, and savings bonds;
    (v) Government securities issued by U.S. Government agencies;
    (vi) Financial interests in any retirement system of the United 
States (including the Thrift Savings Plan) or under the Social Security 
Act; and
    (vii) Diversified mutual funds.

    Example 1 to paragraph (c). A filer owns a beach house which he 
rents out for several weeks each summer, receiving annual rental 
income of approximately $5,000. He must report the rental property, 
as well as the city and state in which it is located.
    Example 2 to paragraph (c). A filer's investment portfolio 
consists of several stocks, U.S. Treasury bonds, several cash bank 
deposit accounts, an account in the Government's Thrift Savings 
Plan, and shares in sector mutual funds and widely diversified 
mutual funds. He must report the name of each sector mutual fund in 
which he owns shares, and the name of each company in which he owns 
stock, valued at over $1,000 at the end of the reporting period or 
from which he received income of $200 or more during the reporting 
period. He need not report his diversified mutual funds, U.S. 
Treasury bonds, bank deposit accounts, or Thrift Savings Plan 
holdings.

    (d) Liabilities. Each financial disclosure report filed pursuant to 
this subpart shall identify liabilities in excess of $10,000 owed by 
the filer at any time during the reporting period, and the name and 
location of the creditors to whom such liabilities are owed, except:
    (1) Personal liabilities owed to a spouse or to the parent, 
brother, sister, or child of the filer, spouse, or dependent child;
    (2) Any mortgage secured by a personal residence of the filer or 
his spouse;
    (3) Any loan secured by a personal motor vehicle, household 
furniture, or appliances, provided that the loan does not exceed the 
purchase price of the item which secures it;
    (4) Any revolving charge account;
    (5) Any student loan; and
    (6) Any loan from a bank or other financial institution on terms 
generally available to the public.

    Example to paragraph (d). A filer owes $2,500 to his mother-in-
law and $12,000 to his best friend. He also has a $10,000 balance on 
his credit card, a $200,000 mortgage on his personal residence, and 
a car loan. Under the financial disclosure reporting requirements, 
he need not report the debt to his mother-in-law, his credit card 
balance, his mortgage, or his car loan. He must, however, report the 
debt of over $10,000 to his best friend.

    (e) Positions with non-Federal organizations--(1) In general. Each 
financial disclosure report filed pursuant to this subpart shall 
identify all positions held at any time by the filer during the 
reporting period, other than with the United States, as an officer, 
director, trustee, general partner, proprietor, representative, 
executor, employee, or consultant of any corporation, company, firm, 
partnership, trust, or other business enterprise, any nonprofit 
organization, any labor organization, or any educational or other 
institution.
    (2) Exemptions. The following positions are exempt from the 
reporting requirements of paragraph (e)(1) of this section:
    (i) Positions held in religious, social, fraternal, or political 
entities; and
    (ii) Positions solely of an honorary nature, such as those with an 
emeritus designation.

    Example to paragraph (e). A filer holds outside positions as the 
trustee of his family trust, the secretary of a local political 
party committee, and the ``Chairman emeritus'' of his town's Lions 
Club. He also is a principal of a tutoring school on weekends. The 
individual must report his outside positions as trustee of the 
family trust and as principal of the school. He does not need to 
report his positions as secretary of the local political party 
committee or ``Chairman emeritus'' because each of these positions 
is exempt.

    (f) Agreements and arrangements. Each financial disclosure report 
filed pursuant to this subpart shall identify the parties to, and shall 
briefly describe the terms of, any agreement or arrangement of the 
filer in existence at any time during the reporting period with respect 
to:
    (1) Future employment (including the date on which the filer 
entered into the agreement for future employment);
    (2) A leave of absence from employment during the period of the 
filer's Government service;
    (3) Continuation of payments by a former employer other than the 
United States Government; and
    (4) Continuing participation in an employee welfare or benefit plan 
maintained by a former employer.

    Example 1 to paragraph (f). A filer plans to retire from 
Government service in eight months. She has negotiated an 
arrangement for part-time employment with a private-sector company, 
to commence upon her retirement. On her financial disclosure report, 
she must identify the future employer, and briefly describe the 
terms of, this agreement and disclose the date on which she entered 
into the agreement.

[[Page 47146]]

    Example 2 to paragraph (f). A new employee who has entered a 
position which requires the filing of a confidential form is on a 
leave of absence from his private-sector employment. During his 
Government tenure, he will continue to receive deferred compensation 
from this employer, and will continue to participate in its pension 
plan. He must report and briefly describe his arrangements for a 
leave of absence, for the receipt of deferred compensation, and for 
participation in the pension plan.

    (g) Gifts and travel reimbursements--(1) Gifts. Each annual 
financial disclosure report filed pursuant to this subpart shall 
contain a brief description of all gifts aggregating more than $305 in 
value which are received by the filer during the reporting period from 
any one source, as well as the identity of the source. For in-kind 
travel-related gifts, the report shall include a travel itinerary, the 
dates, and the nature of expenses provided.
    (2) Travel reimbursements. Each annual financial disclosure report 
filed pursuant to this subpart shall contain a brief description 
(including a travel itinerary, dates, and the nature of expenses 
provided) of any travel-related reimbursements aggregating more than 
$305 in value, which are received by the filer during the reporting 
period from any one source, as well as the identity of the source.
    (3) Aggregation exception. Any gift or travel reimbursement with a 
fair market value of $122 or less need not be aggregated for purposes 
of the reporting rules of this section. However, the acceptance of 
gifts, whether or not reportable, is subject to the restrictions 
imposed by Executive Order 12674, as modified by Executive Order 12731, 
and the implementing regulations on standards of ethical conduct.
    (4) Valuation of gifts and travel reimbursements. The value to be 
assigned to a gift or travel reimbursement is its fair market value. 
For most reimbursements, this will be the amount actually received. For 
gifts, the value should be determined in one of the following manners:
    (i) If the gift has been newly purchased or is readily available in 
the market, the value shall be its retail price. The filer need not 
contact the donor, but may contact a retail establishment selling 
similar items to determine the present cost in the market.
    (ii) If the item is not readily available in the market, such as a 
piece of art, a handmade item, or an antique, the filer may make a good 
faith estimate of the value of the item.
    (iii) The term ``readily available in the market'' means that an 
item generally is available for retail purchase in the metropolitan 
area nearest to the filer's residence.
    (5) New entrants, as described in Sec.  2634.903(b) of this 
subpart, need not report any information on gifts and travel 
reimbursements.
    (6) Exemptions. Reports need not contain any information about 
gifts and travel reimbursements received from relatives (see Sec.  
2634.105(o)) or during a period in which the filer was not an officer 
or employee of the Federal Government. Additionally, any food, lodging, 
or entertainment received as ``personal hospitality of any 
individual,'' as defined in Sec.  2634.105(k), need not be reported. 
See also exclusions specified in the definitions of ``gift'' and 
``reimbursement'' at Sec.  2634.105(h) and (n).

    Example to paragraph (g). A filer accepts a briefcase, a pen and 
pencil set, a paperweight, and a palm pilot from a community service 
organization he has worked with solely in his private capacity. He 
determines that the value of these gifts is:
Gift 1--Briefcase: $200
Gift 2--Pen and Pencil Set: $35
Gift 3--Paperweight: $5
Gift 4--Palm Pilot: $275
The filer must disclose gifts 1 and 4 since, together, they 
aggregate more than $305 in value from the same source. He need not 
aggregate or report Gifts 2 and 3 because each gift s value does not 
exceed $122.

    (h) Disclosure rules for spouses and dependent children (1) 
Noninvestment income. (i) Each financial disclosure report required by 
the provisions of this subpart shall disclose the source of earned 
income in excess of $1,000 from any one source, which is received by 
the filer's spouse or which has accrued to the spouse's benefit during 
the reporting period. If earned income is derived from a spouse's self-
employment in a business or profession, the report shall also disclose 
the nature of the business or profession. The filer is not required to 
report other non-investment income received by the spouse such as 
prizes, scholarships, awards, gambling income, or a discharge of 
indebtedness.
    (ii) Each report shall disclose the source of any honoraria 
received by or accrued to the spouse (or payments made or to be made to 
charity on the spouse's behalf in lieu of honoraria) in excess of $200 
from any one source during the reporting period.

    Example to paragraph (h)(1). A filer's husband has a seasonal 
part-time job as a sales clerk at a department store, for which he 
receives a salary of $1,000 per year. He also received, during the 
previous reporting period, a $250 award for outstanding local 
community service, and an honorarium of $250 from the state 
university. The filer need not report either her husband's outside 
earned income or award because neither exceeded $1,000. She must, 
however, report the source of the honorarium because